Choosing the best printer for printing notary forms and affidavits requires balancing print quality, reliability, and cost-efficiency. The HP LaserJet Pro 4001n stands out as the best overall for its crisp monochrome printing and dependable performance. The Epson EcoTank ET-2800 offers excellent color versatility at a lower running cost, making it a solid choice for those needing color documents. However, tradeoffs include higher initial prices or slower speeds compared to laser models. Keep reading for an in-depth comparison to help you find the perfect fit for your notary needs.
Key Takeaways
- Laser printers generally provide sharper text and faster printing speeds, making them ideal for high-volume notary document printing.
- Color printers like the Epson EcoTank can handle affidavits requiring color highlights or signatures but often come with higher upfront costs.
- Wireless and multifunction capabilities add convenience but may increase complexity and price—prioritize based on your specific workflow needs.
- Print volume and ongoing costs are critical—laser printers tend to have lower per-page costs, especially for black-and-white printing.
- Build quality and brand reputation influence longevity and support, which matter for frequent notary use.
| HP LaserJet Pro 4001n Black & White Printer |  | Best for High-Speed, Secure Notary Printing in Small Offices | Print Speed: Up to 42 pages per minute | Connectivity: Ethernet, USB | Color: Black & White | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson EcoTank ET-2800 Wireless Color All-in-One Supertank Printer |  | Best for Cost-Effective, Color Notary Printing at Home | Print Speed: Up to 10 pages per minute | Ink System: Cartridge-free, refillable tanks | Included Ink: Up to 2 years of ink | VIEW LATEST PRICE | See Our Full Breakdown |
| Canon imageCLASS MF465dw II Wireless Duplex Laser Printer with Print, Copy, Scan, Fax |  | Best Overall for Office Efficiency | Print Speed: 42 PPM | First Print Time: 5 seconds | Display: 5-inch Color Touchscreen | VIEW LATEST PRICE | See Our Full Breakdown |
| HP LaserJet M110w Wireless Black & White Printer |  | Best Compact for Solo or Small Office Use | Printer Type: Laser | Color: Black & White | Print Speed: Up to 21 pages per minute | VIEW LATEST PRICE | See Our Full Breakdown |
| HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer |  | Best for Small Office Color Needs | Print Speed: 26 ppm | Color: Yes | Functions: Print, Scan, Copy | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L6210DWT Business Monochrome Laser Printer with Dual Paper Trays, Wireless Networking, Alexa Compatibility |  | Best for High-Volume Monochrome Printing | Paper Tray Capacity: 520 sheets each, expandable | Print Speed: Up to 50 ppm | Connectivity: Gigabit Ethernet, dual band Wi-Fi | VIEW LATEST PRICE | See Our Full Breakdown |
| Canon PIXMA TS6520 Wireless Color Inkjet Printer |  | Best for Home Use and Occasional Notary Printing | Printer Type: All-in-One Inkjet | Connectivity: Wi-Fi (dual-band 2.4GHz/5GHz), Mobile Printing | Display: 1.42-inch OLED | VIEW LATEST PRICE | See Our Full Breakdown |
| HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer |  | Best for Busy Small Offices Needing Speed and Volume | Print Speed: up to 10 ppm color, 20 ppm black | Input Tray Capacity: 225 sheets | Wireless Connectivity: Dual-band Wi-Fi | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
HP LaserJet Pro 4001n Black & White Printer
The HP LaserJet Pro 4001n stands out for its rapid printing speed of up to 42 pages per minute, making it ideal for busy offices that handle multiple notary forms or affidavits daily. Its secure printing with HP Wolf Pro Security adds peace of mind, especially when dealing with sensitive legal documents. While it lacks Wi-Fi, limiting flexibility, its Ethernet and USB connections ensure stable network integration in most small office environments. When compared to the slower, color-capable Epson EcoTank, this laser model prioritizes speed and security over color versatility, making it perfect for straightforward text documents. The main tradeoff is the absence of wireless, which could hinder remote or mobile printing setups.
Pros:- High-speed printing up to 42 ppm
- Strong security features for confidential documents
- Easy to set up and manage in office networks
- Supports mobile printing from various devices
Cons:- Lacks Wi-Fi connectivity, limiting remote use
- Designed mainly for monochrome printing, not color
- Requires original HP cartridges with chips
Best for: Small legal offices or notary services needing fast, secure monochrome printing with reliable network connections.
Not ideal for: Home users who prefer wireless printing and color documents, as this model is primarily designed for office environments with fixed setups.
- Print Speed:Up to 42 pages per minute
- Connectivity:Ethernet, USB
- Color:Black & White
- Recommended Users:Up to 10 users
- Security:HP Wolf Pro Security
- Mobile Printing:Yes
Bottom line: This printer is best for small offices that prioritize speed and security over wireless flexibility or color printing.
Epson EcoTank ET-2800 Wireless Color All-in-One Supertank Printer
The Epson EcoTank ET-2800 offers an excellent balance for those who need color printing of affidavits or notary forms at home. Its refillable ink tanks provide a high yield, reducing ongoing costs compared to cartridge-based models like the HP LaserJet. While its print speed of up to 10 pages per minute is slow for bulk jobs, it excels at producing vibrant, professional-quality color documents on demand. Compared with monochrome laser options, this model prioritizes color accuracy and savings over speed. It’s best suited for small-volume, color-sensitive notary work, but may be less suitable for high-volume environments due to its slower speed and setup complexity.
Pros:- Cost-effective with high ink yield
- Reduces waste with refillable tanks
- Wireless connectivity for convenience
- Vibrant color output suitable for legal documents
Cons:- Slower print speed at 10 ppm
- Initial setup can be complex for some users
- Limited to basic home printing needs
Best for: Home notaries or small offices needing affordable, high-quality color printing and scanning for affidavits and legal forms.
Not ideal for: Large offices with high-volume printing needs or those requiring fast turnaround times, as its speed can be limiting.
- Print Speed:Up to 10 pages per minute
- Ink System:Cartridge-free, refillable tanks
- Included Ink:Up to 2 years of ink
- Connectivity:Wireless
- Functions:Print, Scan, Copy
Bottom line: This printer suits cost-conscious home notaries needing quality color output, but isn’t ideal for high-volume or fast-paced environments.
Canon imageCLASS MF465dw II Wireless Duplex Laser Printer with Print, Copy, Scan, Fax
The Canon imageCLASS MF465dw II stands out for its blazing 42 pages per minute speed and comprehensive feature set, making it ideal for busy offices that need reliable, high-volume printing. Compared to the HP LaserJet M110w, which is smaller and less feature-rich, this model offers expandable paper capacity and duplex printing, reducing the need for frequent reloading and paper waste. However, its monochrome-only output limits versatility if color documents are sometimes required. The high-capacity toner and automatic document feeder make long print runs smoother, but the initial setup might require some technical familiarity for those less experienced with network printers. This pick makes the most sense for small to medium office environments where speed, durability, and multifunction capabilities are priorities.Pros:- Fast printing speed of 42 pages per minute
- Easy wireless setup and mobile printing options
- Expandable paper capacity up to 550 sheets
Cons:- Monochrome only, no color printing capabilities
- High-capacity toner can be costly to replace
Best for: Small to medium office teams needing fast, high-volume monochrome printing with multifunction features
Not ideal for: Home users or small practices that rarely print in bulk or need color printing, due to its size and monochrome-only output
- Print Speed:42 PPM
- First Print Time:5 seconds
- Display:5-inch Color Touchscreen
- Connectivity:Wireless, Mobile Device Printing
- Toner:Canon Genuine Toner 070 / 070 high-capacity
- Paper Capacity:250-sheet standard cassette, 100-sheet multipurpose tray, expandable to 550 sheets
- Automatic Document Feeder:50-sheet duplex
- Energy Certification:ENERGY STAR, EPEAT Silver
Bottom line: This model is best suited for busy offices that prioritize speed and multifunctionality in monochrome printing.
HP LaserJet M110w Wireless Black & White Printer
The HP LaserJet M110w offers a compact footprint and simple setup, making it a strong choice for individuals or tiny teams who need reliable black-and-white printing. It is notably smaller than the Canon MF465dw, which makes it ideal for limited desk space, but it also means fewer features and lower speed—up to 21 pages per minute—compared to the Canon’s faster output. While it supports mobile printing seamlessly, it only prints in monochrome, limiting its versatility. Designed for simplicity, it works best for light, occasional printing rather than high-volume jobs. Its ease of use and affordability make it a good fit for home offices or sole practitioners, but it may fall short in demanding environments.Pros:- Compact size fits tight spaces
- Easy wireless setup and mobile printing
- Fast enough for small-scale printing needs
Cons:- Limited to black-and-white printing only
- Works only with original HP cartridges, which can be costly
Best for: Single users or small practices requiring straightforward, space-saving monochrome printing
Not ideal for: Offices with high-volume or color printing needs, due to its slower speed and monochrome focus
- Printer Type:Laser
- Color:Black & White
- Print Speed:Up to 21 pages per minute
- Connectivity:Wireless, Mobile Printing
- Target Users:Small teams (1-3 people)
Bottom line: This printer excels for individual or small office use where space and simplicity outweigh high-volume demands.
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer
The HP Color LaserJet Pro MFP 3301sdw delivers color printing at up to 26 ppm and all-in-one capabilities, making it suitable for small offices that need vibrant, professional-looking documents. This model is more versatile than the monochrome Brother HL-L6210DWT, which lacks color. Its auto document feeder and duplex features streamline workflow, but it’s limited to HP cartridges, which some may find restrictive or costly. While it lacks explicit mention of mobile printing, it supports wireless connectivity, making it convenient for shared environments. This device is less suitable for high-volume, low-cost printing, but it excels in delivering quality color output and multifunction performance for small teams.Pros:- Fast color printing up to 26 ppm
- All-in-one with scan and copy functions
- Auto duplex printing and document feeder
Cons:- Limited to HP cartridges, which may be expensive
- No explicit mention of mobile printing features
Best for: Small office teams needing reliable color printing and multifunction features
Not ideal for: High-volume or budget-conscious users who prefer third-party toner options, or those without a specific need for color
- Print Speed:26 ppm
- Color:Yes
- Functions:Print, Scan, Copy
- Duplex:Auto
- Input Tray Capacity:250 sheets
- Connectivity:Wireless
Bottom line: This printer is ideal for small offices that require vibrant color documents with multifunction capabilities.
Brother HL-L6210DWT Business Monochrome Laser Printer with Dual Paper Trays, Wireless Networking, Alexa Compatibility
The Brother HL-L6210DWT is built for high-speed, high-volume monochrome printing, with an impressive 50 pages per minute and dual 520-sheet trays. It surpasses the other monochrome options like the HP M110w, which is smaller and slower, especially suitable for busy offices with heavy print demands. Its network capabilities, including Ethernet and Wi-Fi, along with security features, make it well-suited for shared work environments. However, its primary focus on monochrome output limits its usefulness if color printing is needed in the future. The upfront cost is higher, partly due to high-yield toner options, but the large paper capacity and speed make it a cost-effective choice for frequent, large-volume printing jobs.Pros:- Fast print speed of up to 50 ppm
- Large dual paper trays, expandable to 1,660 sheets
- Secure, network-ready with advanced security features
Cons:- Limited to monochrome printing, no color option
- Higher initial cost and complexity for setup
Best for: Large or busy offices requiring fast, high-volume monochrome printing with secure network access
Not ideal for: Small offices or home users who only need occasional printing or color documents, due to its size and focus on monochrome output
- Paper Tray Capacity:520 sheets each, expandable
- Print Speed:Up to 50 ppm
- Connectivity:Gigabit Ethernet, dual band Wi-Fi
- Toner Cartridge:Includes 3,000-page toner, optional 18,000-page high-yield
- Security:Triple Layer Security
- Color:Monochrome
Bottom line: This printer is designed for offices that prioritize speed, security, and high-volume monochrome output over color versatility.
Canon PIXMA TS6520 Wireless Color Inkjet Printer
The Canon PIXMA TS6520 stands out for its affordability and versatility, making it a strong choice for those who print notary forms and affidavits occasionally. Compared with the HP OfficeJet Pro 8125e, it offers a more compact and user-friendly design but falls short on speed and media capacity, which might be limiting for frequent or bulk printing needs. Its high-quality color output ensures clear, professional-looking documents, especially when printing notarized forms that benefit from crisp text and vibrant color for seals or signatures. The inclusion of wireless connectivity and mobile printing options simplifies setup and daily use. However, the 8.5″ x 11″ media limit and slower print speeds mean it’s less suited for high-volume or time-sensitive printing. This pick makes the most sense for home users or small offices that print notary forms irregularly and value ease of use over speed.
Pros:- Affordable price point for occasional use
- High-quality color and monochrome prints
- Compact and space-efficient design
- Easy setup with mobile printing options
Cons:- Limited to 8.5″ x 11″ media size, restricting larger documents
- Slower print speeds may delay urgent printing needs
- Basic OLED display offers limited navigation
Best for: Individuals or small offices needing occasional, high-quality, and space-efficient printing of notary documents.
Not ideal for: High-volume legal offices or businesses requiring rapid, large-scale document printing due to its slower speed and limited media size.
- Printer Type:All-in-One Inkjet
- Connectivity:Wi-Fi (dual-band 2.4GHz/5GHz), Mobile Printing
- Display:1.42-inch OLED
- Media Size:Up to 8.5″ x 11″
- Automatic Duplex Printing:Yes
- Color System:2-cartridge hybrid ink system
- Design:Compact and stylish
Bottom line: This printer is ideal for home users or small offices who prioritize affordability and quality over speed and volume.
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8125e excels for those who regularly print notarized forms and affidavits in higher volumes, offering faster speeds and larger input capacity than the Canon PIXMA TS6520. It produces professional-quality, vibrant prints that are ideal for official documents, especially when clarity and color accuracy are critical. Its 225-sheet input tray and automatic duplex printing support larger batches without frequent reloads, making it better suited for busy environments. Compared to the Canon, it may require more initial setup and comes with a subscription model after the included 3-month Instant Ink trial, which could be a concern for cost-conscious users who prefer pay-as-you-go. The AI-enhanced web and email printing features add convenience for users managing multiple documents. However, the complexity of setup and ongoing subscription requirements can be drawbacks for less tech-savvy users. This model is best for small offices or legal professionals who need reliable, fast, and high-volume printing of notarized documents.
Pros:- Fast print speeds suitable for high-volume tasks
- Large 225-sheet input tray reduces reloads
- Vibrant, professional-quality color output
- Reliable dual-band Wi-Fi connectivity
Cons:- Requires ongoing subscription after the trial, increasing long-term costs
- Setup can be complex for users unfamiliar with AI and advanced features
- Initial configuration may be time-consuming
Best for: Small law firms or busy home offices with frequent need to print notarized forms quickly and efficiently.
Not ideal for: Casual users or those with very low volume needs who might find the subscription model and initial complexity unnecessary.
- Print Speed:up to 10 ppm color, 20 ppm black
- Input Tray Capacity:225 sheets
- Wireless Connectivity:Dual-band Wi-Fi
- Automatic Document Feeder:Yes
- Duplex Printing:Yes
- Included Trial:3 months Instant Ink
Bottom line: This printer is best suited for small offices or legal professionals who need rapid, high-capacity, and high-quality printing for notarized documents.
