If you’re searching for the best business printer with a large paper tray capacity, you’re likely balancing high-volume printing with cost and versatility. The Brother MFC-L6810DW stands out as the overall top choice for its impressive capacity and multifunction features. The Brother HL-L9410CDN offers fast color printing with strong security, making it ideal for busy offices. However, larger capacity often comes with increased size and cost, so understanding your specific volume needs and budget is key. Keep reading for a detailed comparison of these models and more to find the perfect fit for your business.
Key Takeaways
- High-volume needs favor printers with at least 500-sheet capacity, reducing paper refills.
- Multifunction capabilities add value but can increase initial costs and complexity.
- Color printing options often come with higher running costs, important for budget planning.
- Size and footprint vary widely; larger trays typically mean bulkier machines that require dedicated space.
- Security features and network connectivity are critical for business environments handling sensitive documents.
| Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer |  | Best Overall for Large-Volume Mono Office Printing | Print Speed: up to 52 ppm | Auto Document Feeder Capacity: 80 pages | Maximum Scan Speed: 200 ipm | VIEW LATEST PRICE | See Our Full Breakdown |
| Brother HL-L9410CDN Enterprise Color Laser Printer with Fast Printing and Security |  | Best for Color Business Printing with Large Capacity | Print Speed: up to 42 ppm | Color Output: Vivid, sharp color | Included Toner: 6,500 black, 5,000 color pages | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer |  | Best for Versatile Large-Format Color Printing | Printer Type: All-in-One (Print, Scan, Copy, Fax) | Connectivity: Wireless, Ethernet, USB | Maximum Print Size: 13 x 19 inches | VIEW LATEST PRICE | See Our Full Breakdown |
| Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Printer with Auto 2-Sided Print up to 13″ x 19″ |  | Best Overall for High-Volume Office Printing | Maximum Paper Capacity: 500 sheets | Print Size: up to 13″ x 19″ | Connectivity: Wireless, Ethernet | VIEW LATEST PRICE | See Our Full Breakdown |
More Details on Our Top Picks
Brother MFC-L6810DW Enterprise Monochrome Laser All-in-One Printer
The Brother MFC-L6810DW stands out for its exceptional speed and massive paper capacity, making it ideal for mid to large-sized workgroups that prioritize high-volume monochrome printing. Compared with the Epson EcoTank ET-15000, this model offers faster print speeds up to 52 ppm, which translates into better productivity for busy offices. Its 520-sheet standard paper capacity, expandable to 1,660 sheets, significantly reduces downtime for refilling, unlike smaller-capacity printers. Security features like triple-layer protection and NFC card reader add peace of mind for sensitive documents. However, it’s a monochrome-only device, so it’s unsuitable for color printing needs, and its size may require dedicated space. The initial cost might be steep for smaller businesses, but the operational efficiency justifies it for high-volume environments.
Pros:- Fast print speeds up to 52 ppm improve workflow efficiency
- Large paper capacity minimizes refills during busy periods
- Advanced security features protect sensitive documents
- Wireless and scan-to-cloud options streamline workflows
Cons:- Monochrome only, limiting its versatility for color needs
- Bulkier size may require dedicated space in the office
Best for: Large office environments needing fast, high-capacity monochrome printing and robust security
Not ideal for: Small businesses or teams that require color printing or compact setups
- Print Speed:up to 52 ppm
- Auto Document Feeder Capacity:80 pages
- Maximum Scan Speed:200 ipm
- Paper Capacity:520 sheets (expandable to 1,660 sheets)
- Touchscreen Display:7 inches
- Security Features:Triple Layer Security, NFC card reader
- Included Toner:8,000 pages
- Optional Toner:18,000 pages (TN920UXXL)
Bottom line: This printer is perfect for high-volume monochrome printing in large workspaces that prioritize speed and security.
Brother HL-L9410CDN Enterprise Color Laser Printer with Fast Printing and Security
The Brother HL-L9410CDN offers a compelling balance of color output and high-volume capacity, making it suitable for businesses that require vibrant printing alongside substantial paper handling. Compared to monochrome-only models like the Brother MFC-L6810DW, this printer provides vivid color for marketing materials or client presentations, while maintaining a sturdy 520-sheet capacity expandable to 1,620 sheets. Its fast 42 ppm speed ensures quick turnaround times, and security features like NFC card reader and triple-layer security add confidence for sensitive data. Nevertheless, its higher initial price and larger footprint may deter small offices with limited space or budgets. The optional high-yield toner options help reduce long-term costs, but the overall investment is higher than monochrome counterparts.
Pros:- High-speed printing up to 42 ppm boosts efficiency
- Vivid color output enhances marketing materials
- Large paper capacity reduces refills
- Strong security features protect sensitive data
Cons:- Higher upfront cost compared to monochrome printers
- Bulkier design requires more space
Best for: Businesses needing professional-quality color printing with large paper capacity
Not ideal for: Small offices or teams with tight budgets or space constraints
- Print Speed:up to 42 ppm
- Color Output:Vivid, sharp color
- Included Toner:6,500 black, 5,000 color pages
- Optional Toner:TN810XL high-yield, 12,000 black, 9,000 color pages
- Paper Capacity:520 sheets standard, expandable to 1,620 sheets
- Security Features:Triple Layer Security, NFC card reader
Bottom line: Ideal for color printing teams that need high capacity and security, with a willingness to invest upfront.
Epson EcoTank ET-15000 Wireless Color All-in-One Supertank Printer
The Epson EcoTank ET-15000 excels in versatility, offering wide-format printing up to 13 x 19 inches and borderless full-color photos, making it suitable for creative or document-heavy environments. Compared with the Brother models, its supertank ink system provides remarkable cost efficiency for high-volume color printing, although its initial purchase price is higher. Its wireless, Ethernet, and USB connectivity make it flexible for various workspaces, and the ability to print large, borderless images enhances its appeal for print shops or creative teams. The tradeoff lies in its bulkiness, which could be a challenge for smaller offices, and the initial cost might be prohibitive for casual users. If your focus is on large-format, vibrant, color printing, this is a solid choice.
Pros:- Versatile all-in-one functionality with wide-format printing
- Wireless, Ethernet, and USB connectivity for flexible setup
- Borderless, full-color printing up to 11 x 17 inches
Cons:- Bulky design limits small-space use
- Higher initial cost compared to standard printers
Best for: Creative professionals or offices needing large-format, borderless color printing
Not ideal for: Small offices or users prioritizing compact footprint and lower initial cost
- Printer Type:All-in-One (Print, Scan, Copy, Fax)
- Connectivity:Wireless, Ethernet, USB
- Maximum Print Size:13 x 19 inches
- Photo Printing:Borderless, full-color up to 11 x 17 inches
- Initial Cost:Higher than standard laser printers
- Special Features:SuperTank ink system for high-volume cost efficiency
Bottom line: Perfect for creative teams and large-format printing needs that value versatility and cost savings over time.
Epson Workforce Pro WF-7840 Wireless All-in-One Wide-Format Printer with Auto 2-Sided Print up to 13″ x 19″
This Epson model stands out for its impressive 500-sheet paper capacity, making it ideal for demanding office environments where frequent printing is required. Compared to the Brother MFC-L6810DW, it offers wider format capability and faster speeds, though it comes at a higher price point and larger footprint. Its wireless connectivity and versatile media handling make it a flexible choice, but the initial investment and larger size may be drawbacks for smaller offices. The 50-page ADF and auto duplex printing enhance productivity, especially for large batch jobs.
Pros:- High 500-sheet capacity reduces paper refills
- Wide-format printing up to 13″ x 19″ for versatile document sizes
- Wireless and mobile printing features enhance convenience
- Fast printing speeds for busy environments
Cons:- Larger physical footprint may be challenging for tight spaces
- Higher upfront cost compared to smaller-capacity models
- Maintenance and ink replacement can be more expensive
Best for: Medium to large offices needing high-volume, wide-format printing with minimal interruptions
Not ideal for: Small home offices with limited space or infrequent printing needs
- Maximum Paper Capacity:500 sheets
- Print Size:up to 13″ x 19″
- Connectivity:Wireless, Ethernet
- Auto Duplex:Yes
- Display:4.3-inch touchscreen
- Print Speed:up to 25 ppm
Bottom line: This printer is best suited for offices that prioritize large capacity and wide-format capabilities over compact size.
How We Picked
I evaluated each printer based on paper tray capacity, print speed, multifunction features, build quality, and overall value. Priority was given to models that combine large paper storage with reliable performance in high-volume settings. I also considered ease of use, security features, and maintenance costs. The ranking reflects a balance between capacity, functionality, and cost-effectiveness, aimed at helping buyers identify options suitable for different business sizes and budgets.Factors to Consider When Choosing Best Business Printer With Large Paper Tray Capacity
Choosing the best business printer with a large paper tray involves more than just capacity. You need to consider how the printer’s features align with your business volume, space, and workflow. Understanding these key factors can help you avoid pitfalls like overpaying for features you don’t need or selecting a machine that can’t handle your daily workload.Paper Tray Capacity and Size
Large paper trays are essential for reducing downtime in busy offices, but the size of the tray often correlates with the overall footprint of the printer. Think about your typical print volume; if you’re printing hundreds of pages daily, a capacity of 500 sheets or more can significantly cut down on refilling. However, larger trays usually mean bigger machines, so measure your available space carefully to avoid an overcrowded office environment.
Print Speed and Volume
High paper capacity alone isn’t enough if your printer can’t keep pace with your print volume. Look for models with fast print speeds—measured in pages per minute (PPM)—to prevent bottlenecks. For high-volume offices, a printer with a duty cycle exceeding your monthly print needs will offer greater durability and reliability, reducing maintenance and downtime over time.
Multifunction Features
Many large-capacity printers include functions like scanning, copying, and faxing, adding versatility for various office tasks. While multifunction models can save space and money, they also tend to be more complex and potentially more expensive to repair. Consider your actual needs—if you only print documents, a simpler, dedicated printer might be more cost-effective and easier to maintain.
Cost of Ownership and Maintenance
Initial purchase price is just one part of the equation. Toner, ink, and maintenance costs can add up, especially in color printers or multifunction models. Opt for printers with high-yield toner options and low-cost consumables to keep ongoing expenses manageable. A more expensive machine upfront might save money in the long run if it reduces the frequency of toner replacements and repairs.
Connectivity and Security
Business printers should seamlessly integrate into your network via Ethernet, Wi-Fi, or both. Strong security features—such as secure printing, user authentication, and encrypted data transfer—are vital for protecting sensitive information. These features can prevent unauthorized access and ensure compliance with data security standards, especially in larger or regulated environments.
Frequently Asked Questions
How much paper capacity do I really need for my business?
The ideal paper capacity depends on your daily print volume. For small offices with moderate needs, a capacity of around 250-300 sheets may suffice. Larger businesses or those with high-volume printing should consider models offering 500 sheets or more to minimize refilling. Keep in mind that larger capacities often mean bigger machines, so weigh space constraints against your volume requirements.
Are multifunction printers worth the extra cost for large paper trays?
Multifunction printers provide the convenience of scanning, copying, and sometimes faxing within a single device, which can be a cost saver and space-efficient. However, they tend to be more complex and may have higher maintenance costs. If your workflow relies heavily on these additional functions, investing in a multifunction model makes sense; otherwise, a dedicated printer might be simpler and cheaper to operate.
What should I prioritize: speed or paper capacity?
Both are important, but the priority depends on your workflow. If you need to print large batches quickly, speed—measured in pages per minute—is critical. For high-volume printing with minimal interruptions, large paper capacity reduces refill frequency, boosting efficiency. Ideally, look for a model that balances both features to match your specific needs.
How do I choose between color and monochrome printers for high-volume printing?
Color printers are suitable if your business relies on color for branding or presentations, but they generally have higher running costs. Monochrome models offer faster speeds and lower toner costs, making them better suited for large volumes of basic documents. Consider your typical print jobs and budget to decide which type provides the best value for your needs.
What space considerations should I keep in mind?
Large paper trays mean larger machines, so measure your available space carefully. Some models are quite bulky and may require dedicated areas. If space is limited, look for compact designs that still offer high capacity or consider stacking options. Ensuring your office layout can accommodate the printer will prevent future logistical issues and make day-to-day use smoother.
Conclusion
The best overall pick for most buyers is the Brother MFC-L6810DW, thanks to its combination of large capacity, multifunction features, and reliable performance. For those prioritizing cost efficiency, the Epson EcoTank ET-15000 offers impressive ink savings and high capacity. If you need a high-speed, color option, the Brother HL-L9410CDN is worth considering. Beginners or small offices should lean toward simpler, more affordable models, while larger enterprises with demanding volumes should focus on machines with at least 500 sheets of capacity and advanced security. Carefully matching your volume, space, and feature needs will ensure your investment pays off over time.
